A collective voice for literature and languages in Scotland

Privacy policy

At Literature Alliance Scotland (collectively “LAS” “we”, “us” and “our”) we take your privacy very seriously. With the new GDPR laws coming into force from 25 May 2018, we’ve updated our Privacy Policy so you know how we collect, store, use and disclose information about you when you interact with us, in any manner, via our website and/or our services. We gather various types of information, including information that identifies you as an individual (“Personal Information”) as explained in more detail below.

WHAT INFORMATION DOES LAS COLLECT?

Information you provide to us:

As a SCIO, we are required by OSCR to keep a register of Members and Trustees of LAS, which includes personal data such as your name, your organisation, address, the date you registered (and ceased) to be a member.

The LAS website uses GravityForms to provide an online form on the contact page and the membership page. We collect the personal information that you provide to us, for example your name, your email address, your telephone number and your company name. When a form is completed the submitted data is stored on the website and emailed to the admin@ email. This data is NOT used for any marketing purposes and will be deleted from both the website and the email after 1 year.

Information we automatically collect:

When you use our website,we collect information via cookies.We collect certain information related to your device such as your device’s IP address, referring website, what pages your device visited, and the time that your device visited our website.

Cookies are small text files that are placed on your computer by websites that you visit. They allow the website to remember who you are. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

You have the ability to accept or decline cookies by modifying the settings in your browser. You can also manually remove cookies from your system. For more information on disabling and enabling cookies visit aboutcookies.org.uk

HOW DO WE USE THE INFORMATION WE COLLECT?

We use the information we collect via our website

  • for administration and reporting purposes including (but not limited to) troubleshooting, performance analysis, statistical analysis and testing
  • to improve our website to ensure that content is presented in the most effective manner for you and for your device;
  • to fulfil your request for information or to respond to enquiries and comments about our services
  • as part of our efforts to keep our website safe and secure.

We may also use the information you send to us via our website and/or services, to communicate with you via email regarding services and events we think may be of interest to you.

EMAILS TO OUR MEMBERSHIP AND TRUSTEES

We use the email addresses that our registered Members, Network Associates and Trustees have provide us with for general communication and correspondence, and to send regular e-bulletins about LAS and sector news and activity, including upcoming events, as part of the membership package.

EVENTS

We use a third-party provider, Eventbrite, to manage our events. For more information, please see Eventbrite’s privacy notice.

TWITTER

We use a third-party provider, Hootsuite, to manage our Twitter interactions. For more information, please see Hootsuite’s privacy notice.

If you intend to post a comment on our Twitter feed, Twitter will require you to set up your own account. Please review the Twitter privacy notice to see how it uses your information and to find out how to opt out, or delete, such information. Direct messages sent to LAS’s Twitter account will be deleted after 1 year.

WEB ANALYTICS

We use a third-party provider, Google Analytics, to analyse our web traffic. Google Analytics uses cookies to tell us how many people visit our site, what pages they’re reading and the types of browsers and devices they use to visit the site.

For more information, please see Google’s privacy notice.

EXTERNAL WEB SERVICES

We use YouTube to show and share videos and Flickr to show and share photos. This is not an exhaustive or complete list of the services we use, or might use in the future when embedding content, but these are the ones we use most. We cannot prevent these sites, or external domains, from collecting information on your usage of embedded content. If you are not logged in to these external services then they will not know who you are, but are likely to gather anonymous usage information e.g. number of views, plays, loads etc.

LINKED WEBSITES

Our website contains hyperlinks to other websites. Once you have used these links to leave our site, this privacy statement no longer applies and we are not responsible for the protection and privacy of any information which you provide while visiting those sites. Please check the respective policies of any sites you choose to visit.

SURVEYS

We use third-party provider, Survey Monkey, to periodically conduct sector research online. The identities of respondents and their answers will be anonymous and treated as confidential and will only be used for research purposes, unless the correspondent expressly requests or permits otherwise. We may occasionally carry out market research with our members and non-members regarding the member services and benefits we currently offer or may wish to offer in future.

The purpose(s) of the survey will be stated on the questionnaire and participation for all online surveys is voluntary at all times. We will use the survey functionality of Survey Monkey, which might include optional boxes for your name and email. However, it is likely the site will collect their own information e.g. anonymous usage information about what you are doing. Survey Monkey’s privacy notice is here.

SECURITY

LAS complies with its obligations under the Data Protection Act 1998 (the DPA), which will be superseded from 25 May 2018 by the General Data Protection Regulation 2016/679 (the GDPR), by

  • keeping personal data up-to-date;
  • storing and destroying it securely
  • not collecting or retaining excessive amounts of data
  • protecting personal data from loss, misuse, unauthorised access and disclosure
  • ensuring that appropriate technical measures are in place to protect personal data.

Only authorised data processors will have access to your data and they are required to process/use that data in accordance with the provisions of current data protection legislation and LAS’s Privacy Policy.

HOW DO WE SHARE AND DISCLOSE THE INFORMATION TO THIRD PARTIES?

We will not sell your Personal Information to anyone under any circumstances.

Under certain circumstances we may be required to disclose your Personal Information in response to valid requests by public authorities such as the Police or security services.

DATA REMOVAL REQUEST

In line with the General Data Protection Regulation, you have the right to contact us and request we remove your personal information from our systems.

Reasons we might have your data:

  • You filled in a form on our website
  • You joined our mailing list
  • You communicated with us via email

If you would like to see what data of yours we hold, or remove your data from our systems, you do not have to tell us why, you just need to complete the simple form on our website, and we will act on your request within 28 working days.

WILL LAS EVER CHANGE THIS PRIVACY POLICY?

We may change this policy from time to time by updating this page and will notify our members. This policy was last updated on 7 May 2018.

QUERIES? Please send a detailed message to admin@literaturealliancescotland.co.uk